AR 25-400-2 PDF

Find the most up-to-date version of AR at Engineering THE ARMY RECORDS INFORMATION MANAGEMENT SYSTEM (ARIMS). identified, maintained, and disposed of according to AR Policy and procedures for implementing AR throughout the Army.

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Without properly documenting contingency operations, the Army as an institution risks losing important portions of its history; can lose the ability to formulate lessons learned; and, most importantly, can fail to protect the rights and interests of the individual Soldiers and civilians deployed. The record copy will be handled in accordance with these instructions and AR Process and transmit personnel records in accordance with personnel prescribing directives.

Mail classified records double wrapped by registered official mail. Inpatient, fetal monitoring strips, and extended ambulatory records for fixed medical facilities. However, the nature of a contingency operation makes good recordkeeping even more critical. From time to time organizations such as Center for Army Lessons Learned and military history detachments will visit deployed units to collect copies of records.

Command reports, special reports, maps and overlays, and incident reports. Commanders of units down to separate company level that are deployed in contingency operations will manage and supervise operational recordkeeping systems in their commands.

Missing records during 25-4002 Desert Storm resulted in the Army spending millions of dollars for record reconstruction. Destruction for any other reason is not authorized. Classified records 25-00-2 be attached to an e-mail and sent classified e-mail.

The Paperwork Reduction Act, 44 USC, Chapter 35, establishes the legal basis for minimizing the cost of creation, collection, maintenance, use, dissemination, and disposition of information.

AR 25-400-2

The list of file numbers in Annex A is not all-inclusive. Below is the entire quick reference guide that has been distributed and posted at various sites. The information was used to substantiate claims for and to determine the cause of Gulf War Syndrome suffered by many deployed Soldiers.

Collection Priorities Appendix A. Recordkeeping requirements during contingency operations are governed by the same laws and regulations as recordkeeping during peacetime or while in garrison. Sign In Sign Out. Electronic records received or transmitted will be provided in the format in which they were saved. If this is not possible, a simple cover sheet can be used legibly handwritten or typed giving the unit’s full name and address, unit identification code, unit point of contact information, name of task force, name of operation, inclusive dates of the records, and a list of the records in the shipment.


The Army must be able to research the location and activities of units and Soldiers involved in combat or contingency operations. Annex A contains a list of specific records to be created, maintained, and transferred. ARparagraph i states the Deputy Chief of Staff, G-3, will “ensure that support is included in Army operational planning documents for the collection and transfer of records created by deployed units in contingency operations per AR This guide applies to all records regardless of media, e.

At a minimum, take records with you to home station upon redeployment or ship to home station prior to redeployment. The records specified in this guide provide important rights and interest information for Soldiers and veterans. This excerpt from DA Pam provides guidance and procedures for setting up a successful collection process for operational records. They supported and directed the effort through all staff elements and through the ranks, down to the unit level.

Center for Army Lessons Learned: Visual information records still and motion will be sent to director, U. However for guidance purposes, the following procedures have been extracted from the successful collection processes used by U. Daily staff journal and tactical operations center log with coordinates of locations and events.

The guide provides instructions for the creation and preservation of records in units and parts of units deployed for combat, emergency, and special operations both singly and as part of a task force. Do not give these organizations the record copy of information to be preserved. 25-400-2 of deployed units will designate a point of contact, a records coordinator RCfor the monthly collection and transfer of records created in their units in accordance with processes established by the commander directing the overall operation.


32 CFR Appendix A to Part , References | US Law | LII / Legal Information Institute

ARparagraph f states commanders of Army components operating under a joint command will “ensure, through a designated contact, that records are created and preserved throughout the Army component in accordance with the records procedures in paragraph f. Procedures and processes for collecting records during a contingency operation are the combatant aar responsibility and generally left to his direction.

To ensure records from the AOR are collected and properly prepared for transfer to continental U. Records shipped to WNRC will only be accepted if all transfer procedures are properly followed see above link. Outpatient field medical file including DD ; DD ; standard forms SFs, and ; and other medical reports. Please contact conops conus. If emergency destruction of records is performed, a list of those records and the inclusive dates of each will be compiled to the extent possible and sent to U.

Put the name of the operation in the subject line. Units providing medical care will transmit these records in accordance with medical prescribing directives. 25-4000-2

Army Publishing Directorate

Records Management and Declassification Agency: In that area of responsibility AORthe combatant commanders realized the importance of documenting operations. A reminder of these responsibilities is dispatched via message from the AOC at the beginning of a contingency operation.

Process and transmit the following records in accordance with the regulations that prescribe their creation. Approval by the archivist is legal authority for the retention and disposal of all Army records.

32 CFR Appendix A to Part 518, References

Any records that document operations of the unit will be preserved per this instruction and AR Do not “over-classify” records. These are, in turn, implemented by Army regulations. This guide applies to all Army forces that are deployed 25-400- engaged in operational missions.